OAUG Sites and Systems Instructions

Thank you for taking the time to update your organization's sites and systems. The intent of this document is to provide assistance for you as you update your member information. Having accurate and up-to-date information is crucial when a member is trying to contact another member with similar hardware platforms, operating systems, version and Oracle Applications installed.  It also helps qualify you for Special Interest Groups in which you may be interested. 

What do you mean by "Sites and Systems?"

Each user member company has a certain number of "Sites," or locations at which they have Oracle Applications installed.  "Systems" refer to the computer hardware installed at that location.  A number of Oracle Applications have been installed on each system.

At OAUG, we capture the following information:

SITE  A location at which one or more Oracle Applications are installed.

• Site Name  A friendly name by which a site is identified.  It can be something like, "Corporate Headquarters," or "Orlando Branch Office."  This is for your reference purposes to readily identify a location.
• City  The city where the site is located
• State  If in the US, the state where the site is located.  If outside of the US, this can be left blank.
• Country  The country in which the site is located.
• Systems Located at 'SiteName'  This refers to the systems implemented at the current site.  Click "Add System" to add a server, or click on the System Name to edit an existing server.

SYSTEM  The actual computer hardware on which Oracle Applications are installed.  A site may have one or more systems.

• System Name  A friendly name by which the computer hardware can be identified.  This can be a general description or a server name.  Examples may include: "Dell PowerEdge" or "BETELGEUSE."  This is for your reference purposes to readily identify your hardware.
• Hardware Platform  The actual computer hardware of that system.  Select from the pulldown list.  As hardware changes every day, if your hardware is not included on this list, please email us to request it be added.
• Operating System  The operating system that is installed on that system.  Select from the pulldown list.  As operating systems change regularly, if your OS is not included on this list, please email us to request it be added.
• Original Implementation Version  The original version of the implementation.  This is used to track upgrades.  For example, the original implementation version for your Oracle Applications may have been 10.7, even though you are now running version 11.5.3.
• Original Implementation Version Live Date  The date of the original implementation.
• Latest Upgrade Version (Planned or Actual)  This can refer to either the version you are currently running, or the version to which you plan to upgrade.
• Latest Upgrade Live Date  This is either the live date of a current version, or the planned implementation date of an upgrade.
• Number of Users  The number of people using the applications installed on this system.
• Applications Installed  The Oracle Applications installed on this system.  Hold down the CTRL key to select multiple applications.  As Oracle expands its product offerings, additional Oracle Applications may be added.  If you do not see an Oracle Application in the list provided, please  please email us to request it be added.

Example

Sample Scenario:  ABC Company runs AP, AR, and GL on a Dell PowerEdge server running Windows 2000 Advanced Server.  They have affectionately named this server HOMER.  HOMER resides in their corporate headquarters in Spokane, WA.  ABC Company completed their upgrade from 10.7 to 11i in the Summer of 2002, and there are currently 125 people who use the applications on this server.

Jane Doe, ABC Company's Key Contact, wants to update her Sites and Systems information, so she logs into the OAUG application and performs the following steps:

1. To add a site, Jane clicks the "Edit Sites and Systems" button in the lower right of the subnavigation at the top of the page.
2. She clicks the "Add Site" button and enters the following information:
   
   SITE NAME:  Corporate HQ
   CITY:  Spokane
   STATE: WA
   COUNTRY: USA
   
3. She clicks the "Save Site" button to commit the site she just created to the database.
4. To add a system to the site she just created, Jane clicks on the "Corporate HQ" name in the "Sites for ABC Company" table.  This brings up the site she just created.
5. She clicks the "Add System" button and enters the following information:
   
   SYSTEM NAME: HOMER
   HARDWARE PLATFORM: Dell
   OPERATING SYSTEM: Windows 2000 Advanced Server
   ORIGINAL IMPLEMENTATION VERSION:  10.7
   ORIGINAL IMPLEMENTATION LIVE DATE:  7/1999
   LATEST UPGRADE VERSION: 11.5.3
   LATEST UPGRADE LIVE DATE:  7/2002
   NUMBER OF USERS: 100-500
   APPLICATIONS INSTALLED: Accounts Payable, Accounts Receiveable, General Ledger

We hope this helps as you keep your membership up to date.  If you have additional questions or require further clarification, please email us.  Thank you for your support of the OAUG!